Board Member Remote Voting

In the case of board member remote voting, any decision that is ratified by a majority (excluding abstentions) at an ordinary or special meeting is deemed to be valid. This is true, except if a statute, administrative code provision, by-law, board policy or board policy states otherwise.

If your board has an arrangement for remote voting that is specific and you want to review it to ensure that the procedure is being followed correctly. In addition, if you decide to allow remote voting, you should be sure that quorum requirements are satisfied and that the board management software allows for a secure, transparent and accurate vote.

Traditionally, when a board votes on a motion, they use ballots sent out prior to time or record the outcome in the minutes of the meeting via roll call. However, with the advancements in technology and the necessity to manage meetings remotely it is logical to implement an online voting system that will enable members to vote quickly. The MeetingPulse platform, for instance lets members vote remotely and is accessible from any device that has internet connectivity. It’s also easy to use and offers enterprise-level security.

No matter which method you decide to use the best way to make sure that board members feel assured about their decisions is to entice them to actively participate in discussions. This will boost engagement and ensure that the voices of all are heard, which reduces the likelihood that any member will contest the end result.

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